User Accounts

NRDR users have a single account regardless of how many registries in which the user is a participant, or how many different facilities with which they are associated.


Each user account has one or more roles, or “profiles”, defining their NRDR access and permissions. In this manner, the NRDR user account provides “single sign-on” access, regardless of the user’s roles in NRDR.NRDR User Accounts and Profiles


Most users are invited to join NRDR by existing Facility Administrators or Registry Administrators. The invitation process creates a user account, defines user profiles, and sends an e-mail inviting the new user to log in and begin using NRDR.



User Profiles

There are three main NRDR profiles available: 

  • Facility Administrators have the most comprehensive permissions, including managing other user accounts. As such, only one Facility Administrator may be active for a facility at a time; consequently, adding a second Facility Administrator disables access for the existing Facility Administrator. The Facility Administrator can manage accounts and data across all registries for that facility. Facility Administrators are effectively “super users” for their facility in that they can perform all functions of Registry Administrators and Facility Users. This person does not need to be the director or manager at your facility. However, the person you choose must be able to receive and respond to e-mail notices, process invoices and coordinate users for the account. The Facility Administrator serves as the point of contact for all NRDR issues.


  • Registry Administrators allow Facility Administrators to delegate authority for managing Facility User accounts. Facilities may have any number of Registry Administrators for each registry in which they participate. Registry Administrators manage Facility User accounts, control access to their given registry, and may perform all functions of a Facility User. Registry Administrators may manage multiple registries for a facility if so authorized by the Facility Administrator.


  • Facility Users submit data to registries and may view most reports. Facilities may have any number of Facility Users for each registry in which they participate.


Below is a summary of the permissions for each role:

Permission

Facility Admin.

Registry Admin.

Facility User

Change facility information

Y



Enroll a facility in one or more registries

Y



Invite, update, remove Registry Administrators

Y



Assign Registry Administrators to specific registries

Y



Reset Registry Administrator passwords

Y



Invite, update, remove Facility Users

Y

Y


Assign Facility Users to a registry

Y

Y


Submit online payment to ACR

Y

Y


Invite, update, and remove physicians in physician dictionary

Y

Y


Add, update, and remove records in patient dictionary

Y

Y

CTC*

Access user dictionary

Y

Y

Y

Submit data (patient forms, exams, etc.)

Y

Y

Y

View reports

Y

Y

Y

Add Physician Group TIN

Y

Y

Y


*CTC Registry Facility Users can add patients indirectly by entering patient information on data collection forms for a new patient. Facility Users may not change or remove patient records.


A fourth user role, Physician User, is specific to MIPS (formerly PQRS). This role allows physicians to use NRDR’s status as a Qualified Clinical Data Registry (QCDR) to report measures to CMS and fulfill MIPS reporting requirements. A Physician User account is created automatically when a Facility or Registry Administrator adds a physician to the NRDR dictionary and designates the record as participating in MIPS. Physician Users can access the MIPS Portal to register their participation in MIPS, select their MIPS measures, and submit data to CMS. However, this role does not give Physician Users direct access to registry data. Physicians who require access to these data should be set up as a Facility User or Registry Administrator. More information on using the MIPS Portal can be found under MIPS/CMS Reporting.



Profile Context

The Facility Administrator profile is “facility-based” in that it is linked to a facility. A user may have the Facility Administrator role across several facilities, with each Facility Administrator profile linked to each facility ID.


Registry Administrator and Facility User profiles are specific to a single facility and registry.


Physician Users are independent and not linked to any specific facility or registry.


A user may have any combination of profiles across registries and facilities – e.g. a user may be a Facility Administrator for one facility, and a Facility User for another. If a user has multiple profiles for the same context, then the greater profile in the hierarchy is applied – e.g. a user with both a Registry Administrator profile and a Facility User profile for the same registry and facility would have Registry Administrator rights when logging in.

 

Users with profiles linked to more than one facility can switch facility IDs by using the pick-list in the NRDR login banner. By changing facility context, users can quickly switch facilities to view reports and work with registries across different facilities.NRDR Login Banner - Facility Pick List


User profiles are managed through the Manage User Profiles page.



Next: Manage User Profiles