Common Physician Data Upload Errors
Modified on: Mon, 20 Aug, 2018 at 12:11 PM
Having problems uploading a physician file using the bulk-add process? Make sure you avoid these common mistakes:
Using a physician nickname - You must enter the physician’s name exactly as it appears in the CMS NPPES NPI Registry. NRDR validates the NPI number and physician name against the registry.
Adding Jr., Sr. or other suffixes - The NPI registry doesn’t allow for suffixes, so including them will cause the name to be rejected when validated.
Putting an “X” in a field that requires a “Y” - e.g. to indicate in which registries a physician will participate.
Adding a hyphen to a TIN - Only enter the digits of the TIN.
Omitting the TIN Available From date for a new TIN - When adding a new TIN for a physician, you must specify a valid TIN Available From date.
The physician’s Start Date is older than the TIN Available From Date - The Start Date indicates when the physician started using the TIN, so the date must between the TIN Available From Date and Available To Date.
Entering a TIN as a number with a leading zero - By default Excel omits leading zeros; if you have TINs with leading zeroes you must enter them as text values by including a single quote so that all digits are preserved - e.g. '012345678.
Did you find it helpful?
Sorry we couldn't be helpful. Help us improve this article with your feedback.