Navigating the Mapping Tool Features

Table of Contents

• Purpose
• Accessing the Tool 
• Review of the Tool's Features
  • The Search Function
  • The At a Glance Feature
  • Options for Mapping Exams and Procedures
  • Accepting Mapping Suggested Recommendations
  • Adding Comments and the  Audit Log
  • Requesting a new ACR Common Procedure Name
• Mapping (Mapping) Status Summary

Purpose

Gain an overview of how to use the features of the Exam Mapping Name Tool located in the NRDR Portal.

Accessing the Tool 

To access the Exam Name Mapping Tool:

1. Log in to the NRDR Portal, select DIR from the Registry menu, and then select Exam Name Mapping from the DIR Registry menu.

2. Upon opening the tool, select the modality for which you want to map exam names or procedures.

3. Then choose a Corporate Account or Facility from the list.

A list of all exam names that have been sent to the DIR from your Corporate Account or Facility appears. Buttons at the top of the screen allow you to change modality from CT to projection X-ray and facilities if needed.  The example functionality described in the following sections describes mapping CT exams, however, the functionality is much the same for projection X-ray (fluoroscopy and digital radiology) with minor changes in terminology.

Review of the Tool's Features

• The Search Function

There are several search functions available to help you sort through your facility’s exam records. The Exam field allows you to select a subset of exam names. For example, if you type abdomen in the text box and then click the Search button, the search returns all exams with the term “abdomen” appearing anywhere in the description. The search is not case sensitive.

Use the Clear button to reset the page to show all exams.

The Status field features a drop-down menu so you can select exams that are in various stages of “mapping” or mapping (see Mapping Status Table at the end of the article).

All exams for new facilities initially appear as either Not Mapping or Mapping Suggested. If marked as Not Mapped, you must manually standardize the exam name by mapping it to an RPID (CT exams) or ACR Common Procedure Name (fluoroscopy and digital radiography). If a mapping is marked as Mapping Suggested, you should review the mapping and either confirm it or choose a different mapping.

The RPID/ExamCode field allows you to search by a specific RPID number for CT exams, or by ACR Common Procedure ID number if the modality Projection X-ray is selected.

You may also click on a letter of the alphabet to select all exam names beginning with that letter. For example, if you click on the letter A, the search returns all exams starting with that letter.

• The At a Glance Feature

The At a Glance line across the top of the page summarizes the number of exams for each Status. Clicking on the link next to each status executes a search for the specific Status selected – e.g. clicking on the 11 next to Mapping Completed retrieves all 11 exams with status Mapping Completed.

• Options for Mapping Exams and Procedures

Two options enable you to manually map exam study descriptions to RPID/Common Procedure values

1. Using the Exam Name Mapping Tool is recommended when you have only a few exams or procedures to map or update.  Select the exam and click the Search RPID/Search Common Procedure button, found at the bottom of the mapping tool. See the Using the Exam Name Mapping Tool Knowledge Base article for details. 

2. Using the Export and Upload functions is recommended when you have multiple items to map or update. Click the Export All to Excel button to create and download a file of all of your exams. You may then update the file and use the Upload button to apply the updates to your mappings. See the Using the Exam Name Mapping's Tool Export and Upload Functions  Knowledge Base article for details.

• Accepting Mapping Suggested Recommendations

After you have reviewed the mappings for study descriptions with the status Mapping Suggested you may change the status to Mapping Completed. Select each study description by clicking the box to the left of the exam and then click the Mark Selection as Mapping Completed button in the lower right corner of the page.

If you wish to mark all exams with the status Mapping Suggested at the same time, you may do so by selecting Mapping Suggested under the drop-down menu by the Status button and then clicking on Mark all Mapping Suggested as Mapping Completed.

• Change the Mapping for Mapping Completed Exams

If you assigned a mapping to a study description and later decide that you want to change it, select the study description and then clicking the Mark as Not Mapped button. This changes the status to Not Mapped and you may create a different mapping.

• Adding Comments and the  Audit Log

If you are not able to map an exam name the way that you would like, you can use the comment box to explain why you are having problems. To add a comment, click on the Comments button and a comment box appears. Type your comment in the bottom box and then click on Add Comments. 

To see your comment, click on the Comments button again, and your comments will appear in the top box along with the date and time that you made your comments.

Click the Audit Log button to see a summary of all changes for a particular exam. 

• Requesting a new ACR Common Procedure Name

When mapping fluoroscopy procedures or X-ray exams, if you are unable to identify an ACR Common ID that is a sufficient explanation for your exam, use the Build Your Own Mapping feature to request a new ACR Common ID. This feature is not available for mapping CT exams.  See the Knowledge Base article Request an ACR Common Procedure ID for details.

Mapping Status Summary

The table below describes the various status categories that may appear for your exams or procedures organized by those that apply to both CT and projection X-ray and those that apply to CT and projection X-ray exams, respectively.

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Next: Standardize a Study Description