Note: Not all registries allow data file uploads. Refer to registry-specific data submission articles for more information.


Use the following steps to upload a file to a registry:

  • Log in to NRDR

  • Click on the desired registry on the left side of the screen, then click Upload Data from the Data Collection menu

  • Click the Choose File button to locate the file you want to upload

LCSR Upload Data Menu

  • Click the Upload button


A confirmation message appears stating the file has been received. If there are errors, you can either continue or cancel the upload. If you click Continue the valid records will be uploaded. If you click Cancel none of the records will be uploaded.



Checking File Upload Status

To check the status of the upload, click Data File Process Status from the Data Collection menu to generate a table listing the files that have been submitted from your facility. If you have just submitted a file it will be shown on the first line of the table with a status of Pending.

GRID Data File Process Status


The table includes the following columns:

Filename

The name of the file, with your facility ID added to the beginning of the name. Refer to the file specification for a description of the other components of the file name.

File Received

The date and time the file was submitted to the registry, in Eastern US Time.

File Loaded

The date and time the file was added to the registry. This normally occurs during the early morning hours of the day after the file was received.

Status

The status of the file, indicated as one of the following:

  • Pending – The file was successfully uploaded, but records from the file have not yet been added to the database. All files are in pending status when first submitted.

  • Successful – The file was successfully uploaded. Valid records, if any, have been added to or updated in the database.

  • Rejected – The file could not be uploaded. An explanation appears in the Message column.

  • Cancelled by user – The upload was cancelled by the person attempting to submit the file.

  • Load failure – The file was successfully uploaded, but valid records from the file could not be added to the database. Please contact the NRDR Help Desk for assistance if your file has a status of Load Failure.

# of records in file

The number of records read from the file.

# of records rejected

The number of invalid records. These records were not added to or updated in the database. You can view a list of rejected records with reasons for rejections.

Note: When you upload your file, the column header row will be rejected as an invalid record. This is expected; consequently, all uploads will have at least one rejected record

# of records added

The number of records that were added to the registry database.

# of records updated

The number of records that were updated in the registry database. No history of changes to updated records is retained.

Message

An explanation of why a file was rejected, such as Invalid file name.


You can restrict the list of files by using the search filter that appears at the top of the page. If you want to restrict the list to a certain date range, enter the dates in the Upload Start Date fields and click the Search button. You can also restrict the list by selecting a file status from the drop-down menu in the Status field.



Viewing Rejected Records

If you uploaded a file that has rejected records, you will see two links that you can use to display the reasons for which the records were rejected:

Download Log File

Use this link to create a file of rejected records and the reasons for rejection. The file can be saved for future viewing with a software application such as Microsoft Excel. The columns in the file are delimited with a | (vertical bar).

Show Log File

Use this link to view rejected records and the reasons for rejection online, as shown in the NMD registry example, below.

NMD Show Log File


The first column shows the order of the record in the file. The second column shows the record as invalid. The remaining columns correspond to data elements in the file. Refer to the registry's file specification for a list of data elements and their valid values and formats.



Previous: Manual Data Entry Next: Web-based Data Transmission