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Data Entry Conventions

Please note the following when entering data:

  • Dates must be entered in mm/dd/yyyy format.

  • Data elements defined as alphanumeric must be limited to the characters A - Z, a - z, 0 - 9, or _ (underscore) only.

  • Entries must not include leading or trailing blanks.

  • For information regarding the format used for entries on specific forms, refer to the registry-specific documentation available in the Submitting Data folder for that registry – e.g. Submitting Data to CTC. You will find articles with tables describing the format of the entries found on the form.

  • Clicking the Questionmark Help Icon button that appears next to most entries will display format information in many cases.

  • First and last name fields must be 45 characters or fewer. At least two characters must be from the characters A - Z, a - z, or ‘ (single quote). Additional characters may include - (hyphen).

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