The LCSR database is a repository for all lung cancer screenings regardless of payer and patient eligibility, so you should add a patient’s exam data regardless of whether it is for a ‘self-pay’ patient, private insurance, Medicaid, etc.
A new exam should be created for either a baseline or annual screening. If a patient is receiving a screening exam for the first time, submit the exam as a baseline screening, otherwise, if the patient is returning for a second or subsequent screening, submit the exam as an annual screening in your response to Section A question 6A10. Indication For Exam.
Any additional interim visits such as imaging, biopsy, or surgery occurring within 12 months of a screening should not be submitted as a new exam. Rather, the interim visit data should be added to the most recent screening exam record on the Exam form, in Section B as a ‘follow up’ record. See Manual Entry: Section B ‘Follow-up Within 1 Year’ for details on creating a follow-up record for an exam.
Register a new exam by clicking Register New Exam in the LCSR Data Collection
menu and entering at least one patient identifier (NRDR Patient ID, Social Security Number, Medicare Beneficiary Number, or Other ID). refer to the LCSR Data Dictionary for more detailed information on each data element.
Patients are assigned an NRDR Patient ID when their first exam is entered in the system. If this exam is for an existing patient, and you know their NRDR Patient ID, you can enter this ID instead of the ones listed below.
Field Name | Description |
Facility Number | This field is filled in automatically, as determined by the user’s profile |
Registry Exam Number | This field is filled in automatically. |
Exam Unique ID | This is an optional field that you can use to map this exam to your internal records, such as an accession number. |
| NRDR Patient ID | Patients are assigned an NRDR Patient ID when their first exam is entered in the system. If this exam is for an existing patient, and you know their NRDR Patient ID, you can enter this ID instead of the ones listed below. |
SSN | Patient Social Security Number must be in the format NNN-NN-NNNN, where N is a digit; all 9 digits are required. |
| Other ID | "Other ID" is a code that uniquely identifies the patient within your practice, such as a medical record number. |
Medicare Beneficiary ID | The Medicare Beneficiary ID, also known as the Medicare Health Insurance Claim Number, is required for Medicare reimbursement. Enter this field without any special characters. For example, if a beneficiary ID is 123-34-5678A, enter it as 123345678A. |
Once you have entered at least one patient identifier, click the Enter button. This will take you to a form where you can enter information on the new exam. If the exam is for an existing patient, the patient's demographic information will be automatically populated.
If you encounter the "Patient(s) with provided identifier(s) already exists" error, refer to Resolving "Patient(s) with provided identifier(s) already exists" error for guidance.
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